Privacy Policy
Film- und Medienfestival gGmbH (responsible body)
Stephanstr. 33
D-70173 Stuttgart, Germany
Phone: +49-(0)711-92546-0
Email: qngrafpuhgm@srfgviny-tzou.qr
The responsible body is the natural or legal person who, alone or jointly with others, decides on the purposes and means of processing personal data (e.g., names, email addresses, etc.).
1. Data protection at a glance
General information
The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data is any data that can be used to identify you personally. For detailed information on the subject of data protection, please refer to our privacy policy listed below this text.
Data collection on this website
Who is responsible for data collection on this website?
Data processing on this website is carried out by the website operator. Their contact details can be found in the “Information on the responsible body” section of this privacy policy.
How do we collect your data?
Your data is collected when you provide it to us. This may be data that you enter in a contact form, for example.
Other data is collected automatically or with your consent when you visit the website by our IT systems. This is primarily technical data (e.g., Internet browser, operating system, or time of page view). This data is collected automatically as soon as you enter this website.
What do we use your data for?
Some of the data is collected to ensure the error-free provision of the website. Other data may be used to analyze your user behavior.
What rights do you have regarding your data?
You have the right to receive information about the origin, recipient, and purpose of your stored personal data free of charge at any time. You also have the right to request the correction or deletion of this data. If you have given your consent to data processing, you can revoke this consent at any time for the future. You also have the right to request the restriction of the processing of your personal data under certain circumstances. Furthermore, you have the right to lodge a complaint with the competent supervisory authority.
You can contact us at any time if you have any questions about this or other data protection issues.
Analysis tools and third-party tools
When you visit this website, your surfing behavior may be statistically evaluated. This is done primarily with so-called analysis programs.
Detailed information about these analysis programs can be found in the following privacy policy.
2. Hosting and content delivery networks (CDN)
External hosting
This website is hosted by an external service provider (host). The personal data collected on this website is stored on the host’s servers. This may include IP addresses, contact requests, meta and communication data, contract data, contact details, names, website accesses, and other data generated via a website.
The hoster is used for the purpose of fulfilling contracts with our potential and existing customers (Art. 6 (1) (b) GDPR) and in the interest of a secure, fast, and efficient provision of our online offering by a professional provider (Art. 6 (1) (f) GDPR).
Our host will only process your data to the extent necessary to fulfill its service obligations and will follow our instructions regarding this data.
We use the following host:
ALL-INKL.COM – Neue Medien Münnich, server location Germany
3. General information and mandatory information
Data protection
The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy.
When you use this website, various personal data is collected. Personal data is data that can be used to identify you personally. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done.
We would like to point out that data transmission over the Internet (e.g., when communicating by email) can have security gaps. Complete protection of data against access by third parties is not possible.
Storage period
Unless a more specific storage period is specified in this privacy policy, your personal data will remain with us until the purpose for data processing no longer applies. If you assert a legitimate request for deletion or revoke your consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial law retention periods); in the latter case, deletion will take place after these reasons no longer apply.
Legally required data protection officer
We have appointed a data protection officer for our company. DSB Datenschutzberatung GmbH, Attorney Thomas Lang
The contact details of the data protection officer are:
Email: qngrafpuhgm@srfgviny-tzou.qr
Note on data transfer to the USA
Our website includes tools from companies based in the USA. When these tools are active, your personal data may be transferred to the US servers of the respective companies. We would like to point out that the USA is not a safe third country within the meaning of EU data protection law. US companies are obliged to disclose personal data to security authorities without you, as the data subject, being able to take legal action against this. It cannot therefore be ruled out that US authorities (e.g., secret services) may process, evaluate, and permanently store your data located on US servers for surveillance purposes. We have no influence on these processing activities.
Revocation of your consent to data processing
Many data processing operations are only possible with your express consent. You can revoke any consent you have already given at any time. The legality of the data processing carried out until the revocation remains unaffected by the revocation.
Right to object to data collection in specific cases and to direct marketing (Art. 21 GDPR)
IF DATA PROCESSING IS BASED ON ART. 6(1)(f) OR (f) GDPR, YOU HAVE THE RIGHT TO OBJECT TO SUCH PROCESSING AT ANY TIME FOR REASONS ARISING FROM YOUR PARTICULAR SITUATION. E OR F GDPR, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA AT ANY TIME FOR REASONS ARISING FROM YOUR PARTICULAR SITUATION; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE RESPECTIVE LEGAL BASIS ON WHICH PROCESSING IS BASED CAN BE FOUND IN THIS DATA PROTECTION DECLARATION. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR PERSONAL DATA, UNLESS WE CAN PROVE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING THAT OVERRIDE YOUR INTERESTS, RIGHTS, AND FREEDOMS, OR THE PROCESSING SERVES TO ASSERT, EXERCISE OR DEFEND LEGAL CLAIMS (OBJECTION PURSUANT TO ART. 21(1) GDPR).
IF YOUR PERSONAL DATA IS PROCESSED FOR DIRECT MARKETING PURPOSES, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU FOR SUCH MARKETING PURPOSES; THIS ALSO APPLIES TO PROFILING, INSOFAR AS IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL NO LONGER BE USED FOR DIRECT MARKETING PURPOSES (OBJECTION PURSUANT TO ART. 21(2) GDPR).
Right to lodge a complaint with the competent supervisory authority
In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, place of work or place of the alleged violation. The right to lodge a complaint exists without prejudice to other administrative or judicial remedies. The supervisory authority responsible for us is the
State Commissioner for Data Protection and Freedom of Information Baden-Württemberg
Lautenschlagerstrasse 20
70173 Stuttgart
Phone: 0711/615541-0 / Email: cbfgfgryyr@ysqv.ojy.qr
Right to data portability
You have the right to have data that we process automatically on the basis of your consent or in fulfillment of a contract handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another controller, this will only be done to the extent that it is technically feasible.
SSL or TLS encryption
This site uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or inquiries that you send to us as the site operator. You can recognize an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line.
If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.
Encrypted payment transactions on this website
If, after concluding a paid contract, you are obliged to provide us with your payment details (e.g., account number for direct debit authorization), this data is required for payment processing.
Payment transactions using common payment methods (Visa/MasterCard, direct debit) are carried out exclusively via an encrypted SSL or TLS connection. You can recognize an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line.
With encrypted communication, your payment data that you transmit to us cannot be read by third parties.
Information, deletion, and correction
Within the framework of the applicable legal provisions, you have the right to receive information free of charge at any time about your stored personal data, its origin and recipients, and the purpose of data processing, and, if applicable, a right to correct or delete this data. You can contact us at any time with any questions you may have about this or other topics related to personal data.
Right to restrict processing
You have the right to request the restriction of the processing of your personal data. You can contact us at any time for this purpose. The right to restriction of processing exists in the following cases:
- If you dispute the accuracy of your personal data stored by us, we usually need time to verify this. For the duration of the verification, you have the right to request the restriction of the processing of your personal data.
- If the processing of your personal data was/is unlawful, you can request the restriction of data processing instead of erasure.
- If we no longer need your personal data, but you need it to exercise, defend, or assert legal claims, you have the right to request the restriction of the processing of your personal data instead of erasure.
- If you have lodged an objection pursuant to Art. 21 (1) GDPR, a balance must be struck between your interests and ours. As long as it is not yet clear whose interests prevail, you have the right to request the restriction of the processing of your personal data.
If you have restricted the processing of your personal data, this data may – apart from its storage – only be processed with your consent or for the assertion, exercise, or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or a Member State.
4. Data collection on this website
Cookies
Our websites use so-called “cookies.” Cookies are small text files and do not cause any damage to your device. They are either stored temporarily for the duration of a session (session cookies) or permanently (permanent cookies) on your device. Session cookies are automatically deleted at the end of your visit. Permanent cookies remain stored on your device until you delete them yourself or your web browser automatically deletes them.
In some cases, cookies from third-party companies may also be stored on your device when you visit our site (third-party cookies). These enable us or you to use certain services provided by the third-party company (e.g., cookies for processing payment services).
Cookies have various functions. Numerous cookies are technically necessary, as certain website functions would not work without them (e.g., the shopping cart function or the display of videos). Other cookies are used to evaluate user behavior or display advertising.
Cookies that are necessary for the electronic communication process (necessary cookies) or for the provision of certain functions requested by you (functional cookies, e.g., for the shopping cart function) or to optimize the website (e.g., cookies for measuring the web audience) are stored on the basis of Art. 6 para. 1 lit. f GDPR, unless another legal basis is specified. The website operator has a legitimate interest in storing cookies for the technically error-free and optimized provision of its services. If consent to the storage of cookies has been requested, the storage of the cookies in question is based exclusively on this consent (Art. 6 para. 1 lit. a GDPR); consent can be revoked at any time.
You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general, and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be restricted.
If cookies are used by third-party companies or for analysis purposes, we will inform you separately in this privacy policy and, if necessary, ask for your consent.
5. Analytics Tools and Advertising
Independent Analytics
Our website uses Independent Analytics (https://independentwp.com), an open-source software, to analyze how visitors use our website. In accordance with the provisions of the General Data Protection Regulation (GDPR), we store all data collected by Independent Analytics exclusively on our own servers and do not transfer it to other servers. No personal data is collected or tracked, so we do not use cookies. For more information about data protection at Compete Themes LLC, please visit https://independentwp.com/privacy-policy/.
IP anonymization
We have activated the IP anonymization function on this website. This means that your IP address will be truncated by Google within member states of the European Union or in other states party to the Agreement on the European Economic Area before being transmitted to the USA. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and truncated there.
On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity, and to provide other services related to website activity and internet usage to the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data.
Browser plugin
You can prevent Google from collecting and processing your data by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout?hl=de.
For more information on how Google Analytics handles user data, please refer to Google’s privacy policy: https://support.google.com/analytics/answer/6004245?hl=de.
Order processing
We have entered into an order processing agreement with Google and fully implement the strict requirements of the German data protection authorities when using Google Analytics.
Storage period
Data stored by Google at user and event level that is linked to cookies, user IDs (e.g., user ID) or advertising IDs (e.g., DoubleClick cookies, Android advertising ID) is anonymized or deleted after 14 months. Details can be found at the following link: https://support.google.com/analytics/answer/7667196?hl=de
6. Newsletter
Newsletter data
If you would like to receive the newsletter offered on the website, we need your email address and information that allows us to verify that you are the owner of the email address provided and that you agree to receive the newsletter. Further data is not collected or is collected on a voluntary basis only. We use this data exclusively for sending the requested information and do not pass it on to third parties.
The data entered in the newsletter registration form is processed exclusively on the basis of your consent (Art. 6 (1) (a) GDPR).
You can revoke your consent to the storage of data, your email address, and its use for sending the newsletter at any time, for example via the “Unsubscribe” link in the newsletter. The legality of the data processing operations already carried out remains unaffected by the revocation.
The data you provide for the purpose of receiving the newsletter will be stored by us or the newsletter service provider until you unsubscribe from the newsletter and will be deleted from the newsletter distribution list after you unsubscribe from the newsletter or after the purpose has ceased to exist. We reserve the right to delete or block email addresses from our newsletter distribution list at our own discretion within the scope of our legitimate interest pursuant to Art. 6 (1) lit. f GDPR.
After you unsubscribe from the newsletter distribution list, your email address may be stored by us or the newsletter service provider in a blacklist to prevent future mailings. The data from the blacklist will only be used for this purpose and will not be merged with other data. This serves both your interest and our interest in complying with the legal requirements for sending newsletters (legitimate interest within the meaning of Art. 6 (1) (f) GDPR). There is no time limit for storage on the blacklist. You can object to storage if your interests outweigh our legitimate interest.
Newsletter providers
We use newsletter service providers, which are described below, to process the newsletters.
Brevo
This website uses Brevo to send newsletters. The provider is Sendinblue GmbH (Köpenicker Straße 126, 10179 Berlin, Germany).
Brevo is a service that can be used to organize and analyze the sending of newsletters, among other things. The data you enter for the purpose of receiving the newsletter is stored on Brevo’s servers in Germany.
Data analysis by Brevo
Brevo enables us to analyze our newsletter campaigns. For example, we can see whether a newsletter message has been opened and which links have been clicked on. This allows us to determine which links have been clicked on particularly often.
We can also see whether certain predefined actions were performed after opening/clicking (conversion rate). For example, we can see whether you made a purchase after clicking on the newsletter.
Brevo also allows us to divide newsletter recipients into different categories (“clusters”). Newsletter recipients can be divided according to age, gender, or place of residence, for example. This allows us to better tailor the newsletter to the respective target groups.
If you do not want Brevo to analyze your data, you must unsubscribe from the newsletter. We provide a link for this purpose in every newsletter message.
For detailed information on Brevo’s functions, please refer to the following link: https://www.brevo.com/de/newsletter-software/.
7. Plugins and tools
YouTube with enhanced data protection
This website embeds YouTube videos. The operator of the site is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
We use YouTube in extended data protection mode. According to YouTube, this mode means that YouTube does not store any information about visitors to this website before they watch the video. However, the extended data protection mode does not necessarily exclude the transfer of data to YouTube partners. YouTube establishes a connection to the Google DoubleClick network regardless of whether you watch a video.
As soon as you start a YouTube video on this website, a connection to the YouTube servers is established. This tells the YouTube server which of our pages you have visited. If you are logged into your YouTube account, you enable YouTube to associate your surfing behavior directly with your personal profile. You can prevent this by logging out of your YouTube account.
Furthermore, YouTube may store various cookies on your device or use comparable recognition technologies (e.g., device fingerprinting) after you start a video. This allows YouTube to obtain information about visitors to this website. This information is used, among other things, to collect video statistics, improve user-friendliness, and prevent fraud attempts.
After starting a YouTube video, further data processing operations may be triggered over which we have no control.
The use of YouTube is in the interest of an appealing presentation of our online offerings. This constitutes a legitimate interest within the meaning of Art. 6 (1) lit. f GDPR. If consent has been requested, processing is based exclusively on Art. 6 (1) lit. a GDPR; consent can be revoked at any time.
Further information about data protection at YouTube can be found in their privacy policy at: https://policies.google.com/privacy?hl=de.
Google Maps
This site uses the Google Maps map service. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
To use the functions of Google Maps, it is necessary to store your IP address. This information is usually transferred to a Google server in the USA and stored there. The provider of this site has no influence on this data transfer.
The use of Google Maps is in the interest of an appealing presentation of our online offers and to make it easy to find the locations we have indicated on the website. This constitutes a legitimate interest within the meaning of Art. 6 (1) lit. f GDPR. If consent has been requested, processing is carried out exclusively on the basis of Art. 6 (1) lit. a GDPR; consent can be revoked at any time.
Data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here: https://privacy.google.com/businesses/gdprcontrollerterms/ and https://privacy.google.com/businesses/gdprcontrollerterms/sccs/.
For more information on the handling of user data, please refer to Google’s privacy policy: https://policies.google.com/privacy?hl=de.
8. Registration/sign-up on this website/festival management/tickets
Registration
As part of the registration process, we collect, store, and process your email address, first and last name, address (street, postal code, city, state, date of birth). These are mandatory fields. You can also voluntarily provide us with the name of the company you are participating for and working for, and your position in that company.
The legal basis for the processing of your personal data is the implementation of pre-contractual measures for the use of our online services and/or the implementation of the contractual relationship concluded with you. (Art. 6 (1) (b) GDPR).
Children and adolescents
Our websites are not designed for children and adolescents under the age of 16. We therefore do not knowingly and intentionally collect personal data from children and adolescents. If you are under the age of 16, please do not enter any data on this website. If we become aware that we have received personal data from children and young people under the age of 16, we will delete it immediately, subject to any retention obligations.
Workshops for children and young people
As part of the registration process for workshops, the following personal data is also collected from you:
- First name and age of the child
The data mentioned above is mandatory and is marked as such in the registration process.
Your first name, last name, email address (of the adult), payment details, and billing address are processed on the basis of Art. 6 (1) lit. b GDPR (organizer contract).
We ask for the child’s name because we check during the event that only registered children are participating in order to prevent misuse of the booked ticket. We ask for the age because from time to time children are registered whose age does not correspond to the age range specified by us. Our goal is to offer tailor-made services.
Conclusion of a contract for order processing
We have concluded a contract for order processing with the provider.
Conclusion of a contract for order processing
We have concluded a contract for order processing with the provider.
www.fiona-festival.com database
For festival management, we use a web application for festivals called FIONA (https://www.fiona-festival.com) within our online offering.
For the purpose of handling events, we enter personal data into the fiona-festival database for the following purposes: sending invitations, registrations and cancellations, correspondence in the run-up to the event, and admission control.
For these purposes, the following personal data is mainly entered or collected:
Email address, name, title, institution, address details of the institution
This personal data is stored by us in accordance with Art. 6 (1) f GDPR and is only processed in the context of the respective event.
Within FIONA, we process and store your data for the duration of the organization (including the corresponding preparation and follow-up) of the respective event. Any existing legal retention obligations remain unaffected by this. We have concluded a contract with FIONA for order processing, and your personal data is processed in accordance with the provisions of the GDPR.
Project submissions
Use of Shortfilmdepot for project submissions
We use the Shortfilmdepot platform from France to set up projects/films. www.shortfilmdepot.com is used to review submissions and to communicate with submitters, in particular regarding the status of submissions and films submitted to us via this platform. Submitters must enter into a separate contract (create an account) with Shortfilmdepot. www.shortfilmdepot.com is responsible for the data in accordance with the GDPR. The terms and conditions and privacy policy of Shortfilmdepot apply:
https://www.shortfilmdepot.com/en/home/accueil/cgvu/disableLayout/1
What data do we receive from Shortfilmdepot?
Shortfilmdepot provides us with the film credits, film stills, film files, and contact details of the film crew for the films you submit. The data is transferred via an interface between the Shortfilmdepot website and our database, which allows us to import the film credits into our system. In addition, our backend access allows us to download film stills and film files as needed. The legal basis for the processing is Art. 6 (2) lit. b GDPR (contract performance).
Purposes of data processing
In addition to project submission, festival organization, and communication with project submitters, the contact details of the submitters and the film crew of the submitted film will be stored in our database and added to our mailing list so that we can inform them about calls for entries.
The film file is stored for viewing as part of the festival’s pre-selection process. Afterwards, the file is stored in our archive.
Storage and usage period
The data will be stored and used permanently until revoked by the submitter.
You can find our festival regulations at the following link: https://www.itfs.de/branche/call-for-entries/#1551447504749-87eec430-c38b.
Ticket purchase
Our website uses functions provided by Rausgegangen GmbH, Ehrenfeldgürtel 82-86, 50823 Cologne, E-Mail: jveurysra@enhftrtnatra.qr
We have integrated a corresponding plug-in from www.t.rausgegangen.de into our website for registration and ticket purchase for our events. There you have the option to register for the event or purchase a ticket. When purchasing tickets or registering, www.rausgegangen.de collects the requested data from participants/ticket purchasers and then transmits it to us as the event organizer. The collection and transmission of data is necessary for the performance of the contract (e.g., for checking admission to the event) on the basis of Art. 6 (1) lit. b and f GDPR.
All data from your registration is encrypted when it is entered. When using the service, the data protection conditions and general terms and conditions of https://t.rausgegangen.de/ apply, which you can view under Terms and Conditions and Privacy Policy.
Conclusion of a contract for order processing
We have concluded a contract with the provider for order processing.
9. Payment providers
Data transfer upon conclusion of contract for services and digital content
We only transfer personal data to third parties if this is necessary for the execution of the contract, for example to the credit institution responsible for payment processing.
No further transfer of data takes place unless you have expressly consented to the transfer. Your data will not be passed on to third parties without your express consent, for example for advertising purposes.
The basis for data processing is Art. 6 (1) lit. b GDPR, which permits the processing of data for the performance of a contract or pre-contractual measures.
Payment services
We integrate payment services from third-party companies on our website. When you make a purchase from us, your payment data (e.g., name, payment amount, account details, credit card number) is processed by the payment service provider for the purpose of payment processing. The respective contractual and data protection provisions of the respective providers apply to these transactions. The use of payment service providers is based on Art. 6 (1) lit. b GDPR (contract processing) and in the interest of a smooth, convenient, and secure payment process (Art. 6 (1) lit. f GDPR). Insofar as certain actions
If your consent is requested, Art. 6 (1) (a) GDPR is the legal basis for data processing; consent can be revoked at any time with future effect.
We use the following payment services/payment service providers on this website:
10. Audio and video conferencing/streaming service
Data processing
We use online conference tools, among other things, to communicate with our customers. The specific tools we use are listed below. When you communicate with us via video or audio conference over the Internet, your personal data is collected and processed by us and the provider of the respective conference tool.
The conference tools collect all data that you provide/use to use the tools (email address and/or your phone number). Furthermore, the conference tools process the duration of the conference, the start and end (time) of participation in the conference, the number of participants, and other “context information” related to the communication process (metadata).
In addition, the provider of the tool processes all technical data necessary for handling online communication. This includes, in particular, IP addresses, MAC addresses, device IDs, device type, operating system type and version, client version, camera type, microphone or speaker, and the type of connection.
If content is exchanged, uploaded, or otherwise made available within the tool, it will also be stored on the tool provider’s servers. Such content includes, in particular, cloud recordings, chat/instant messages, voicemails, uploaded photos and videos, files, whiteboards, and other information shared while using the service.
Please note that we do not have full control over the data processing operations of the tools used. Our options are largely determined by the corporate policy of the respective provider. For further information on data processing by the conference tools, please refer to the privacy policies of the respective tools, which we have listed below this text.
Purpose and legal basis
The conference tools are used to communicate with prospective or existing contractual partners or to offer certain services to our customers (Art. 6 (1) (b) GDPR). Furthermore, the use of the tools serves to generally simplify and accelerate communication with us or our company (legitimate interest within the meaning of Art. 6 (1) (f) GDPR). If consent has been requested, the use of the relevant tools is based on this consent; consent can be revoked at any time with effect for the future.
Storage period
The data collected directly by us via the video and conference tools will be deleted from our systems as soon as you request us to delete it, revoke your consent to its storage, or the purpose for data storage no longer applies. Stored cookies remain on your device until you delete them. Mandatory legal retention periods remain unaffected.
We have no influence on the storage period of your data stored by the operators of the conference tools for their own purposes. For details, please contact the operators of the conference tools directly.
Zoom
We use the Zoom conference tool. This service is provided by Zoom Communications Inc., San Jose, 55 Almaden Boulevard, 6th Floor, San Jose, CA 95113, USA. Details on data processing can be found in Zoom’s privacy policy: https://zoom.us/de-de/privacy.html.
Data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here: https://zoom.us/de-de/privacy.html.
Conclusion of a contract for order processing
We have concluded a contract for order processing with the provider of Zoom and fully implement the strict requirements of the German data protection authorities when using Zoom.
Tweedback
In addition, we use the chat and interaction plugin “tweedback” in the context of our digital events. (Tweedback GmbH, Basislager Rostock, Richard-Wagner-Straße 1a, 18055 Rostock, authorized representatives: Jan Tauer & Marcus Szymanski). Information on data protection can be found at: https://tweedback.de/p/privacy S
Conclusion of a contract for order processing
We have concluded a contract for order processing with the provider.
Information on video and photo recordings
Images will be taken during the event. Below, we provide information about the type and purpose of the images, the legal basis, and your rights.
The images will be used for the following purposes: Provision of the recordings to participants in the livestream
Legal basis for the recordings: Legitimate interests in the use of the recordings for the aforementioned purposes in accordance with Art. 6 (1) (f) and Art. 85 GDPR in conjunction with Sections 22 and 23 KUG (German Art Copyright Act).
Retention period for image recordings: The image recordings will be retained for as long as necessary for the aforementioned purposes. The image recordings may be retained internally for an unlimited period, e.g. to secure copyright claims by providing evidence of original recordings and, in addition, for reasons of contemporary historical documentation. In the event of publication, the recordings may be published for as long as the respective publications, articles, or contributions are publicly accessible.
Your IP address and some technical data are required for streaming, and your payment details are required for payment.
11. Own services
Handling of applicant data
We offer you the opportunity to apply for a position with us (e.g., by email, post, or via our online application form). Below, we provide information about the scope, purpose, and use of your personal data collected during the application process. We assure you that the collection, processing, and use of your data will be carried out in accordance with applicable data protection law and all other legal provisions, and that your data will be treated as strictly confidential.
Scope and purpose of data collection
When you send us an application, we process your associated personal data (e.g., contact and communication data,
Application documents, notes taken during job interviews, etc.), insofar as this is necessary for the decision to establish an employment relationship. The legal basis for this is Section 26 of the new German Federal Data Protection Act (BDSG-neu) (initiation of an employment relationship), Article 6(1)(b) of the GDPR (general contract initiation) and – if you have given your consent – Article 6(1)(a) of the GDPR. Consent can be revoked at any time. Your personal data will only be passed on within our company to persons involved in processing your application.
If your application is successful, the data you submit will be stored in our data processing systems on the basis of Section 26 BDSG-neu and Art. 6 (1) lit. b GDPR for the purpose of implementing the employment relationship.
Data retention period
If we are unable to offer you a position, you decline a job offer, or you withdraw your application, we reserve the right to retain the data you have provided on the basis of our legitimate interests (Art. 6 (1) (f) GDPR) for up to 4 months from the end of the application process (rejection or withdrawal of the application). The data will then be deleted and the physical application documents destroyed. The storage serves in particular for verification purposes in the event of a legal dispute. If it is apparent that the data will be required after the expiry of the 6-month period (e.g. due to an impending or pending legal dispute), deletion will only take place when the purpose for further storage no longer applies.
Longer storage may also take place if you have given your consent (Art. 6 (1) (a) GDPR) or if statutory retention obligations prevent deletion.
Competent supervisory authority
The supervisory authority responsible for us is:
State Commissioner for Data Protection and Freedom of Information Baden-Württemberg
Lautenschlagerstrasse 26
70173 Stuttgart
Phone: 0711/615541-0
Email: cbfgfgryyr@ysqv.ojy.qr
12. Our social media presence
Data processing by social networks
We maintain publicly accessible profiles on social networks. The specific social networks we use are listed below.
Social networks such as Facebook, Twitter, etc. can generally analyze your user behavior comprehensively when you visit their website or a website with integrated social media content (e.g., like buttons or advertising banners). Visiting our social media sites triggers numerous data processing operations that are relevant to data protection. Specifically:
If you are logged into your social media account and visit our social media site, the operator of the social media portal can assign this visit to your user account. However, your personal data may also be collected if you are not logged in or do not have an account with the respective social media portal. In this case, this data collection is carried out, for example, via cookies that are stored on your device or by recording your IP address.
With the help of the data collected in this way, the operators of social media portals can create user profiles that store your preferences and interests. In this way, interest-based advertising can be displayed to you both within and outside the respective social media presence. If you have an account with the respective social network, interest-based advertising can be displayed on all devices on which you are or were logged in.
Please also note that we cannot track all processing operations on social media portals. Depending on the provider, further processing operations may therefore be carried out by the operators of social media portals. For details, please refer to the terms of use and privacy policies of the respective social media portals.
Legal basis
Our social media presence is intended to ensure the most comprehensive presence possible on the internet. This constitutes a legitimate interest within the meaning of Art. 6 (1) (f) GDPR. The analysis processes initiated by social networks may be based on different legal bases, which must be specified by the operators of the social networks (e.g., consent within the meaning of Art. 6 (1) (a) GDPR).
Controller and assertion of rights
When you visit one of our social media sites (e.g., Facebook), we are jointly responsible with the operator of the social media platform for the data processing operations triggered during this visit. You can assert your rights (information, correction, deletion, restriction of processing, data portability, and complaint) both against us and against the operator of the respective social media portal (e.g., against Facebook).
Please note that despite our joint responsibility with the social media portal operators, we do not have full control over the data processing operations of the social media portals. Our options are largely determined by the corporate policy of the respective provider.
Storage period
The data collected directly by us via our social media presence will be deleted from our systems as soon as you request deletion, revoke your consent to storage, or the purpose for data storage no longer applies. Stored cookies remain on your device until you delete them. Mandatory legal provisions—in particular retention periods—remain unaffected.
We have no influence on the storage period of your data, which is stored by the operators of social networks for their own purposes. For details, please contact the operators of the social networks directly (e.g., in their privacy policy, see below).
Social networks in detail
We have a profile on Facebook. This service is provided by Facebook Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland. According to Facebook, the data collected is also transferred to the USA and other third countries.
We have entered into an agreement with Facebook on joint processing (Controller Addendum). This agreement specifies which data processing operations we or Facebook are responsible for when you visit our Facebook page. You can view this agreement at the following link: https://www.facebook.com/legal/terms/page_controller_addendum.
You can adjust your advertising settings yourself in your user account. To do so, click on the following link and log in: https://www.facebook.com/settings?tab=ads.
Data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here: https://www.facebook.com/legal/EU_data_transfer_addend um and https://de-de.facebook.com/help/566994660333381.
For details, please refer to Facebook’s privacy policy: https://www.facebook.com/about/privacy/.
X (formerly Twitter)
We use the short message service Twitter. The provider is Twitter International Company, One Cumberland Place, Fenian Street, Dublin 2, D02 AX07, Ireland.
You can adjust your Twitter privacy settings yourself in your user account. To do so, click on the following link and log in: https://twitter.com/personalization.
Data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here: https://gdpr.twitter.com/en/controller-to-controller-transfers.html.
For details, please refer to Twitter’s privacy policy: https://twitter.com/de/privacy.
We have a profile on Instagram. The provider is Instagram Inc., 1601 Willow Road, Menlo Park, CA, 94025, USA.
Data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here: https://www.facebook.com/legal/EU_data_transfer_addendum , https://help.instagram.com/519522125107875, and https://de-de.facebook.com/help/566994660333381.
For details on how they handle your personal data, please refer to Instagram’s privacy policy: https://help.instagram.com/519522125107875.
We have a profile on XING. The provider is New Work SE, Dammtorstraße 30, 20354 Hamburg, Germany. Details on how they handle your personal data can be found in XING’s privacy policy: https://privacy.xing.com/de/datenschutzerklaerung.
We have a profile on LinkedIn. The provider is LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland. LinkedIn uses advertising cookies.
If you wish to disable LinkedIn advertising cookies, please use the following link: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out.
Data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here: https://www.linkedin.com/legal/l/dpa and https://www.linkedin.com/legal/l/eu-sccs.
Details on how they handle your personal data can be found in LinkedIn’s privacy policy: https://www.linkedin.com/legal/privacy-policy.
Current status and changes to the privacy policy
This privacy policy is currently valid and was last updated on December 17, 2024.
Due to the further development of our website and offers or due to changed legal or official requirements, it may be necessary to change this privacy policy.
You can access, print, and save the current privacy policy at any time on the website at https://www.itfs.de/datenschutz/.